Jobs in Tanzania

Administrative Assistant at Amani Girls Organization (AGO)

Administrative Assistant at Amani Girls Organization (AGO)

JOB ADVERT

Amani Girls Organization (AGO) is a Non-governmental Organization, founded in 2004 and registered with registration number 00NGO/R1/00249. For more than 18 years, AGO has been working to build protective and productive resources for children, youth, and families to enable their active participation in community and National development. Strategically, AGO executes programs in Adolescent Health promotion, Education Support, and Social Protection of children, adolescent girls, and young women. AGO commits to advancing adolescent girls’ rights in Tanzania, and supporting marginalized and vulnerable populations (particularly OVCs, Adolescent Girls, and Young Women and their families), through inclusive livelihood and movement building. 

Following a new partnership with Stromme Foundation (SF) to support the implementation of 7 years Stromme Foundation Strategic Plan in Tanzania, specifically within the Singida Region. AGO is looking for qualified individuals who will fill in the available vacancy in the current AGO structure. AGO is willing to employ the following positions: –

Administrative Assistant: 1 Position based in Singida.

Job Description  

AGO is seeking a motivated and organized individual to join our team as an Administrative Assistant. The Administrative Assistant will provide administrative support to senior management and other staff members within the organization. This position will be responsible for scheduling meetings, maintaining calendars, preparing documents and reports, and other tasks as needed.

Duties and Responsibilities

  • Manage calendars, schedule meetings, and appointments for Junior and Senior Management and other staff members.
  • Prepare and edit documents, presentations, and reports for senior management.
  • Respond to inquiries from internal and external contacts.
  • Maintain filing systems and databases.
  • Develop and implement processes for improved administrative efficiency.
  • Coordinate travel arrangements and logistics for business trips.
  • Maintain office condition and arrangement.
  • Perform other duties assigned.

Requirements and Qualifications at Amani Girls Organization (AGO)

  • A College Certificate, high school, and or equivalent experience in an administrative role.
  • At least 1 year of experience in an administrative or similar role.
  • Excellent organizational and time management skills.
  • Proficient in Microsoft (MS) Office Suite (Word, Excel, Powerpoint, Publisher, etc).
  • Strong written and verbal communication skills.
  • Ability to work independently with minimal supervision.
  • Ability to prioritize tasks and manage multiple assignments simultaneously.
  • Attention to detail and accuracy.

READ THIS: Administration Manager Post at Médecins Sans Frontières (MSF)

GENERAL CRITERIA REQUIRED

AGO is an equal-opportunity employer promoting gender, equity, and diversity. Persons with disabilities and other key vulnerable groups are encouraged to apply. Applicants aged 25 – 35 years are given preference. Extensive experience working with OVCs, Youth, and Caregivers, particularly Adolescent Girls and Young Women. Proven competency in working with OVC, ECD, Income and Job Creation, Ultra Poor Graduation (UPG) programs, and Parenting programs. Effectiveness of working with cultural and youth and caregivers’ diversity. Singida resident applicants are encouraged to apply. A valid driving license is an added advantage.  

Remuneration

AGO offers a competitive package for selected candidates in line with Salary history, Academic

qualifications, and relevant experience.

APPLICATION MODE at Amani Girls Organization (AGO)

To apply, please indicate the position title you are applying for, in the subject line of your e-mail. Applications must include an up-to-date CV with three contactable professional references, a cover letter, and your salary history. 

Applications, that Do NOT Include ALL of the required elements, Will Not Be ConsideredAll Applications Should Be Sent Through E-mail: vacancy@amanigirls.or.tz Electronics applications are encouraged. Arrange all of your applications as a single PDF document.

The subject on your application e-mail should be the title of the position you are applying for. Please note that only shortlisted candidates will be contacted. The closing date for applications is Wednesday 22nd May 2024, at 23:59/Tanzania time.

CAUTION TO THE APPLICANTS:

Some fake adverts online require candidates to apply through some e-mail addresses of public domains, e.g. Yahoo, Gmail, Hotmail, Ymail, etc. Kindly note: vacancy@amanigirls.or.tz is the official address to use for this recruitment. Please ignore any of those adverts.

STRICTLY

We do not charge any application fee nor entertain any meetings or telephone calls. If shortlisted, you will be informed by the AGO Human Resource Manager and or AGO Liaison Manager through phone or email: info@amanigirls.or.tz 

WHISTLEBLOWING POLICY

Whistle-blowers are encouraged to raise their concerns under the Amani Girls Organization.  Therefore, our whistleblowing policy provides for reporting to the email address whistleblowing@amanigirls.or.tz

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