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| Vacancy title | Senior Finance and Administration Officer |
| Jobs at | Savannas Forever Tanzania |
| Deadline of this Job | Saturday, December 30 2023 |
| Duty Station | Within Tanzania , Arusha, East Africa |
| Date Posted | Thursday, December 07 2023 |
| Base Salary | Not Disclosed |
JOB DETAILS:
DUTIES AND MAIN RESPONSIBILITIES.
The Finance & Administration Manager is expected to drive and manage best practices in finance, grant management, administration and human resources management to maximize efficiency and growth within Savannas Forever Tanzanian, a non-profit research and development organization based in Arusha, Tanzania.
Financial Management.
- Financial planning and analysis, budgeting and finance control: Create, coordinate, and evaluate the SFTZ programs and projects and implement sound financial planning, budgeting, compliance, and asset management practices.
- Prepare the annual budget and business plan in consultation with the Executive Director for the organization, projects and programs;
- Prepare monthly income and expenditure reports and cash flow analyses for the Executive Director and with project managers for specific research and donor projects in compliance with grant requirements;
- Work closely with technical and development staff to produce accurate and timely budget proposals for individual and foundation donors and research and development RFPs under the pressure short deadlines
- Prepare invoices for clients and resolve any billing issues;
- Manage relationship with fiscal sponsor in the US
- Manage subgrants in accordance with SFTZ policies and procedures
- Develop and put into practice procedures for grant and donation management.
- Preparation of Income & expenditure review for Executive Director on a monthly, quarterly and annual basis.
- Co-development of the annual business plan with Executive Director and technical staff, and presentation to the Board of Directors.
- Ensure compliance and manage external government and entities such as auditors, immigration, the Ministry of Labour and employment and Tanzanian tax authorities, etc;
- Ensure tax reporting obligations are efficient and timely fulfilled.
Office Management.
- Develop, improve and document administrative procedures;
- Prepare the bi-annual Board Meeting, convene and take minutes;
- Handle contacts and office and employee contracts;
- Track progress of legal issues, grant and registrations;
- Prepare and proofread internal documents.
Human Resources Management.
- Support the Executive Director in staff recruitment processes, employment contracts,
- Update SFTZ human resource procedures manual and ensure procedures are in compliance with the legal requirements
- Supervise and manage payroll processing and reporting requirements
- Develop and manage human resources procedures in line with the legal framework of Tanzania
- Develop and manage employee contracts for short- and long-term positions.
CANDIDATE PROFILE.
- To succeed in this role we expect you to be analytical, organized and structured with an eye for detail. You have the ability to work independently and to take initiative.
- You enjoy and are skilled at developing budgets for research projects and grant proposals with colleagues as well as planning and re-planning, predicting and solving problems required to reach deadlines. You enjoy facilitating team collaboration to make sure things get delivered on time.
- You will be dealing with confidential and sensitive information, and it is important that you are able to handle it with integrity and responsibility.
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REQUIREMENTS.
- University degree in finance, management or equivalent
- CPA highly desirable
- Minimum to 5-10 years’ of experience
- Minimum of 5-years’ experience in international agency grant and donor management
- Advanced knowledge in Excel and QuickBooks
- Strong oral and written communication skills in English and Swahili
- Experience of working in a successful non-profit is essential
- Excellent oral and written communication with experience managing relationships with government regulatory agencies, international donors and funding agencies,
- Impeccable recommendations for high integrity, strong work ethic and performance in a comparable position.
TERMS
Part-time position for the six-month working in collaboration with SFTZ finance and administration manager starting as soon as possible Permanent, full-time position with a six months’ probation period.
Work Hours: 8
Experience in Months: 60
Level of Education: Bachelor Degree.
Job application procedure.
Send an email to susan.james@sftz.org no later than December 30th, 2023, with the following attachments:
Your CV and including employment references and their contact details A short letter of introduction in English and Swahili, explaining why you think you fit this job description.
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